Document Management

This is an advanced module which can be purchased individually or with other advanced modules to complement the MCA core accounting package.  It integrates fully with every MCA module and in particular is designed to work with our Document Processing module.

Our Document Management module enables the attachment of any document to its appropriate record or transaction within the MCA system.  Most document types are catered for including image files such as TIF, JPEG, PDF and GIF and other types including Microsoft Word, Excel and Powerpoint. 

Documents can be viewed, e-mailed or printed at any time with access via either an intuitive Document Explorer or directly from the appropriate Mardak enquiry.  We have developed this module in recognition of growing environmental concerns over the quantity of paper used in modern business.  Our Document Management module reduces the considerable administrative time historically spent on the filing, archiving and retrieving of documents.   

As well as storing all received documents, MCA also provides the facility for recording all produced documents, these include Sales Invoices, Applications, Purchase Orders, Payslips, Remittance Advices, Subcontractor Payment Certificates and Advices.  Reports are held for later viewing or printing via the Document Explorer. 

All documents and reports generated within MCA are recorded and stored against the relevant account, contract or transaction at the time of processing.  The ability to fax and email all documents held in MCA also reduces printing and postage costs.  This also speeds up the delivery process of important documents.

This module is ideal for organisations with multi sites or field based staff.  Document Management provides fast, easy access to files for all Mardak users regardless of location.  In addition to financial documents these can include architectural or CAD drawings etc…

Security

Security levels can be set for all users to determine access eligibility, should you have sensitive documents. In addition to access levels, any type of document can be stored in an encrypted format for added security.

Document Processing

Please see details of our Document Processing module which provides an additional level of functionality in the storing of all documents.