Our Contract Ledger records all information relating to a contract and provides intuitive reporting and enquiry routines for interrogation.
A contract ledger record is created for every contract. This maintains:
- Full client details, including internal and external contacts
- Posting rules, for the capture of related information
- Contracts data, with multi-level job tree information plus agreed start/finish dates and retentions
- Full site details, including key internal and external personnel
- Immediate job costing and analysis
- Multi-level cost structure, linked directly to job functions
Cost Valuation Report (CVR)
Codes can be up to 16 digits long and can be alpha and/or numeric.
Enquiries and analysis can be carried out by activity structures, allowing all data to be viewed from an operational perspective. The MCA Contract Ledger captures all relevant contract information during every stage of the contract. It ensures that the status of the contract is immediately available for enquiry, analysis and reference purposes.
Contract Cash Position Management
A key feature of MCA’s Contract Ledger is the ability to check the actual cash position on every contract. This allows you to view costs on a contract balance and the actual cash spend on a contract; this can be compared against the cash received from clients to analyse the actual contract cash position.
Posting & Analysis
MCA contract journals have been designed with the ease of use and flexibility in mind. The user can enter an inter contract journal, to or from a nominal code or to or from a contract. They incorporate a powerful control facility so the user can view the journals before accepting the batch.
Analysis of contracts by labour, materials and subcontractors is provided. Contracts are linked to nominal account codes for automatic posting. Entries to the contract can be created from any transaction including Invoices, Timesheets or Journals.
Multi-Level Job & Cost Structure
The Job/Contract Ledger supports a multi-level job and cost structure. Multiple tiers of jobs/contracts can be defined. Job and estimate information are captured prior to commencement, with changes and costs added during the period of contract. The multiple job and cost structure allows enquiries and reporting at summary, transaction or intermediate levels both at fixed periods or any other time.
Grouped Contract Enquiry
Enquiries made in the Contract Ledger can be manipulated using key data held against the contract to sort and subtotal. This can be carried out by Region, Type of Contract, Contracts Manager etc… Multiple grouping levels can be achieved by a simple “drag and drop”. The enquiry then allows you to drill down from group totals to detailed costs against individual contracts.