Contract Ledger

The MCA Job/Project/Contract Ledger (herein after referred to as the Contract Ledger) is included in our core accounting product.  Together with the Nominal Ledger it is central to MCA. 

The Contract Ledger records all information relating to a contract and provides intuitive reporting and enquiry routines for interrogation.  Integration across all MCA modules ensures accurate reporting on cost, value, cash, budget, committed and delivered information, is always available.

In addition to the usual resource analysis, MCA allows for analysis by activity structures, allowing all data to be viewed from an operational perspective.

The MCA Contract Ledger captures all relevant contract information during every stage of the contract. It ensures that the status of the contract is immediately available for enquiry, analysis and reference purposes.

A contract ledger record is created for every contract. This maintains:

  • Full client details, including internal and external contacts
  • Integration to external Estimating Applications
  • Posting rules, for the capture of related information
  • Contracts data, with multi-level job tree information plus agreed start/finish dates and retentions
  • Full Site details, including Key internal and external Personnel
  • Immediate job costing and analysis
  • Multi-level cost structure, linked directly to job functions
  • Cost Valuation Report (CVR)
  • Codes can be up to 16 digits long and can be alpha and/or numeric
Contract Cash Position Management

A key feature of MCA's Contract Ledger is the ability to check the actual cash position on every contract.  This allows you to view costs on a contract and the actual cash spend on a contract; this can be compared against the cash received from clients to analyse the actual contract cash position.

Multi-Level Job & Cost Structure

The Contract Ledger supports a multi-level job and cost structure. Multiple tiers of contracts can be defined. Job and estimate information are captured prior to commencement, with changes and costs added during the period of contract. The multiple job and cost structure allows enquiries and reporting at summary, transaction or intermediate levels both at fixed periods or any other time.

Flexible Cost Codes

An unlimited number of user-definable Cost Codes are supported. This provides flexible cost reporting which can also be summarised upwards.  This allows overheads not directly attributable to contracts to be reflected as a percentage of the direct cost.  We recognise that this is a useful management tool, to enable variable percentages to be recovered across a range of contracts, cost heads and cost centres.  Costs can be subject to a percentage increase, typically reflecting a cost plus contract.  The percentage is variable by contract/cost group and cost head.

Posting & Analysis

MCA contract journals have been designed with the ease of use and flexibility in mind.  The user can enter an inter contract journal, to or from a nominal code or to or from a contract.  They incorporate a powerful control facility so the user can view the journals before accepting the batch. 

Analysis of contracts by labour, materials and subcontractors is provided. Contracts are linked to nominal account codes for automatic posting. Entries to the contract can be created from any transaction including Invoices, Timesheets or Journals. 

Grouped Contract Enquiry

Enquiries made in the Contract Ledger can be manipulated using key data held against the contract to sort and subtotal.  This can be carried out by Region, Type of Contract, Contracts Manager etc...  Multiple grouping levels can be achieved by a simple "drag and drop".  The enquiry then allows you to drill down from group totals to detailed costs against individual contracts.

Database

Mardak's integration with means that data is entered only once, as it automatically updates all other related entries, thereby saving time and reducing errors.

Reporting

As with all MCA modules, extensive reporting in multiple formats is available within our Contract Ledger module.  All reports can be stored as PDF documents and also include a "1-Click" to Excel feature.  The multi-level cost structure allows for reporting and enquiries at summary, transaction and intermediate levels at the click of a button to step down through the levels.  The structure allows quick and easy access to view one contract or all associated contracts; either on screen or via reports.  All related statistics can be viewed including committed, accrued, actual and estimate.