Nominal Ledger

Our Nominal Ledger, together with the Contract Ledger forms the heart of MCA's core accounting package.  It has been designed with accountants in mind, controlling all the financial aspects of your business across multi-company and multi divisional structures.  It provides summarised or detailed management information as required.

User definable Profit & Loss and Balance Sheet reporting including consolidation is standard.  This can contain the actual, budget and variance reporting for the year to date and current period as well as comparisons to the previous year.  There is no limit on the number of budget sets which can be held.  These can be created in several ways; utilising "patterns", from previous year actuals or budgets and/or imported from an external source such as Excel.

Nominal Budget and Budget Patterns

MCA's Nominal Ledger enables you to monitor costs and income against the nominal accounts and can be controlled down to any nominal level.  Budget patterns enable you to proportion budgets against specific periods.  

Updates

The Nominal Ledger module is automatically updated by every other ledger within MCA, ensuring that accurate management information is always available.  Two years' accounts can be open at any time, without losing any of the controls of a period based system, including a proper auditable cut off.

Flexible Journals

As with all modules in MCA, we have developed functionality within the Nominal Ledger to alleviate administration time wherever possible.  The MCA Nominal Ledger has one off, recurring and reversing journals. 

  • Recurring journals are available for direct debits and standing orders
  • Reversing journals can be posted simultaneously into two periods to cater for accruals and prepayments
  • VAT and other taxes can be included or excluded, as required
  • Allows up to 18 periods in a year with 2 years open for posting
  • Individual transaction update or batch updates
  • Facility to back post
  • Straightforward year end procedures
Security

We recognise the sensitive nature of company information so MCA has been developed with extensive security levels available, ensuring only authorised personnel have access.  This security is carried over for reporting.  Security levels can be set for every user for every module ensuring sensitive company information is protected. 

Reporting

Our excellent reporting functionality is easily accessible within the Nominal Ledger to provide you with summaries through to detailed drill down analysis of your business.  A key feature within MCA is our complete transaction archive, this means that no transaction is ever deleted and a full audit trail is available for every transaction.  As with all MCA modules, extensive reporting in multiple formats is available.  All reports can be stored as PDF documents and also include a "1-Click" to Excel feature.

The in-built reporting allows you to:

  • see sales, costs and overheads summarised onto a single screen
  • control what is displayed, interrogating data and displaying it in a variety of graphs and pie charts, rather than just the traditional Profit & Loss top-down hierarchical view
  • combine budgets, actuals and differences for the current year, last year or next year
  • produce detailed VAT reports with the ability to run retrospectively
  • build and save bespoke reports

All this information is available within the Nominal Ledger module with a year by year view.

We have focused on the requirements of all levels of users, when developing our Nominal Ledger module, thus ensuring the process of reporting is straightforward and logical at every level of interrogation.  Our Nominal Ledger facilitates comprehensive and detailed management reporting.  The following information can be easily obtained providing the appropriate security levels are met:

  • Information can be viewed by up to five levels of organisational and departmental analysis to cost centres and individual accounts
  • Select any combination of the information displayed and graph it directly from within the nominal ledger
  • Drill down (from any cost centre or account) to display the double entry of transactions, allocation history, source documents (such as sales invoices) and even the order from which an invoice originated. Transactions can be kept indefinitely and reported on using any structure you have defined