Payroll

The Payroll module is included as part of our core accounting package.  The module incorporates the same easy-to-use interface as in all areas of MCA.  Our Payroll conforms to the latest government legislation, providing the user with the ability to amend tax rates, in line with government legislation changes.

Industry specifics such as holiday stamps, fares, travel etc... are all supported by our Payroll with unlimited user definable payment and deduction headings.  Timesheets can be entered or imported by employee or site.  All monthly and annual reporting is carried out by HMRC approved on line submissions.

Functionality

Our payroll module has been developed to handle costed and non-costed employees with different options available for payment frequencies.  If required entry prompts with previous periods' contracts can be active to enable rapid input of time sheets for costing to contracts. 

The payment types and deductions are user definable to make the payroll system flexible enough to meet the most demanding requirements.  Also included is the facility to specify the Nominal Ledger accounts to which each pay addition and deduction will be posted.

MCA provides a centralised payroll so costing of employees can be analysed over multiple companies within the group.  Complete inter-company accounting is provided.

Standard features incorporated in the Payroll include:

  • Cash, cheque and BACS payment types available
  • Weekly, fortnightly, 4 weekly and monthly payment frequencies
  • User definable payment and deduction types for payroll processing
  • Payroll calculation can be run as often as required before the details are updated in the employee records and Nominal Ledger
  • Integrated timesheet entry
  • Job costing integration allows costs to be updated fully or on pro-rata basis
  • Retrospective costing is enabled
  • Multiple pension schemes available per company
  • Employees can belong to more than one pension scheme
  • Automatic printing of security payslips using standard type compatible stationery
  • System can print P45s and P60s on HMRC laser stationery
Employee Details

Comprehensive employee details, including name and address, comments, pictures, tax code, NI details and year-to-date figures can all be held in the MCA Payroll.  Maintenance of all these details can be carried out provided appropriate security levels are met.

  • PAYE and NI - PAYE and NI bands and rates, and all other relevant rates, can be amended by the user.
  • Holiday Accrual - calculation of holiday accrual schemes is provided
  • Holiday Pay - calculation of tax and NI over employee holiday is provided
  • Directors' NI - calculation of NI for company directors is provided, using an annual or pro-rata annual earnings period
Security

Extensive security levels are available in our Payroll, ensuring only authorised personnel have access to view or amend information held.  This security is carried over for reporting.  All Payroll information has a second tier of security and password protection.  Security levels can be set for every user for every module ensuring sensitive company information is protected. 

Reporting

A key feature within MCA is our complete transaction archive; this means that a full audit trail is available for every process carried out.  This also facilitates all reports to be run retrospectively. 

As with all MCA modules, extensive reporting in multiple formats is available.  All reports can be stored as PDF documents and also include a "1-Click" to Excel feature.  The reporting functions within the Payroll module compliment the enquiries e.g. there is a specific cost analysis report as well as all required statutory reporting.